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Your franchise documents are critically important to the success of your franchise organization. Surprisingly your documents not only affect your ability to you protect your organization from compliance challenges, they can also affect your franchise sales growth. Well conceived and written franchise documents are concise, clearly define the franchisor/franchisee relationship and do not create undue concerns by qualified franchise candidates.

The principles at Your Franchise Team (YFT) have over three decades of franchise experience, work with top notch franchise attorneys and know precisely how to structure a Franchise Disclosure Document (FDD) which will both protect your intellectual property and yet be marketable to appropriately qualified entrepreneurs. Our marketing consultants and legal counsel will ensure that every aspect of your business is properly reflected in the Franchise Disclosure Document (FDD), Franchise Agreement and other related documents.

The services outlined below are provided by our franchise consultants. Many of the services provided below are inclusive under our Franchise Fundamentals Program. Our compliance services include:

Franchise Disclosure Document (FDD)

The Federal Trade Commission (FTC) requires 23 items to be disclosed in the FDD concerning the franchisor and provisions contained in the Franchise Agreement. Our franchise consultants advise you concerning the terms of the franchise relationship and assist you in completing our proprietary questionnaire. The system and processes used by our consulting attorneys when developing the documents ensure that all aspects of your business are fully identified and properly disclosed. See Federal Trade Commission for additional details.

Five of the 36 non-registration states require the filing of a simple exemption form, which we coordinate prior to launching the franchise (see State Exemption Filings below). Six states (CT, GA, LA, ME, NC and SC) have requirements that must be met if a franchisor does not have a federally protected trademark (a state registered trademark is accepted by GA, LA and SC). If you do not have a federally protected trademark (which is common with new franchise companies), please contact us for additional information and requirements.

Franchise Agreement

A Franchise Agreement, signed by both parties upon completion, defines the franchisor's expectations of the franchisee running the business. It is designed to assure that all of the franchisees within an organization are treated equitably. The expectations must be uniform throughout the system. If written correctly, this legal document protects the intellectual property, corporate entity and its shareholders. The document binds the franchisor and franchisee together and allows both parties to agree to the terms regarding the expertise to be franchised.

The Franchise Agreement sets the conditions of the use of the franchise brand, operation, and system including the term length, franchise fee and royalties, territory as well as a number of other aspects, like developmental assistance, training and marketing.

Exhibits to the FDD

The FDD, Franchise Agreement and Exhibits are prepared in conformance with the FTC Franchise Rule. This enables you to begin granting franchises in 36 non-registration states upon completion of the documents. Fifteen states (CA, HI, IL, IN, MD, MI, MN, NY, ND, OR, RI, SD, VI, WA and WI) have franchise investment laws that require franchisors to provide pre-sale disclosures, known as "offering circulars," to potential purchasers. Thirteen of these state laws treat the sale of a franchise like the sale of a security. They typically prohibit the offer or sale of a franchise within their state until a franchise offering circular has been filed on the public record with, and registered by, a designated state agency. Two of the fifteen states do not require a filing of offering circulars. The following exhibits and attachments to the FDD and Franchise Agreement are prepared by our consultants based on your operation and system:
  • Deposit Agreement
  • Confidentiality & Non-Competition Agreement
  • Area Development Agreement (see section Area Developer Program below)
  • Site Selection Addendum (if required)
  • Lease Assignment & Addendum to Lease Agreement (if required)
  • Telephone Number & Directory Advertising Assignment Agreement
  • Operation Manual Table of Contents
  • Franchisee Compliance Certification
  • List of State Administrators
  • List of State Agents for Service of Process
  • State Specific Addendum to the Disclosure Document
  • State Specific Addendum to the Franchise Agreement
The State Specific Addendum to the Disclosure Document and Franchise Agreement are prepared by our consultants as part of the franchise development process to ensure compliance with individual state franchise laws when registering in the 14 registration states. The State Specific Addendum addresses individual state franchise laws and regulations that vary from the FTC franchise rule relative to specific provisions of the Franchise Agreement and/or disclosure requirements. These documents help expedite the registration process. In addition, the relationships our lawyers have with the various franchise state examiners further streamline the registration process for clients.

Franchise, Royalty, and Other Fees

Using established criteria as well as statistics compiled from similar type companies, we help you determine the franchise fee, royalty fee, advertising and marketing fees, and other fees appropriate to the franchise operation. We also provide recommendations and considerations related to other possible sources of franchise revenue, including promotional fees, administrative fees, regional and national advertising fees, product sales, training and field support fees, and other franchise services.

Registration State Filings

Our consultants prepare applications and documentation for filing the company’s franchise in one or more of the registration states. The majority of the registration states require that a franchisor be registered prior to offering or selling franchises in the state.

Trademarks, Service Marks & Copyrights

As part of the document development process, we advise you concerning trademarks, service marks and copyrights that your company may license to franchisees. If required, we assist in filing copyright and trademark registrations on your behalf.

Reporting Requirements and Performance Standards

Franchisees are typically required to provide information to the franchisor regarding sales, financial data, income and sales tax returns, and other information specified by the franchisor. We advise you concerning appropriate reporting requirements relative to the franchise business and your operation. In addition, we provide recommendations regarding minimum performance standards, revenues and/or inventory purchasing requirements when appropriate. When performance standards and/or inventory purchasing requirements are implemented, they are included in the Disclosure Document in compliance with the FTC franchise rule.

Exclusive Territories

Franchisors may grant franchisees an Exclusive Protected Trade Territory in which to operate the franchise. Our franchise consultants advise you concerning the criteria and system to be used to establish exclusive territories. The FDD and Franchise Agreement outline the territory criteria and identify the franchisee’s rights to the territory.

Site Requirements and Specifications

Franchisors may choose to offer assistance to franchisees relative to selecting a site for the franchise business. Franchisors have the right to dictate the type, style, size and other criteria specific to the franchise location. We consult with you to establish appropriate requirements and criteria for the site selection process. As part of this process, we produce a Site Evaluation Form to be completed by franchisees. If the franchise business is home-based, we assist in determining specifications and requirements for a home office.

Franchise Support Services

We consult with you concerning the types of support services that should be provided to franchisees during the pre-opening period and once their franchise is operational. We also advise you concerning additional support services that may be required as the franchise grows. This ensures that proper disclosures are made while permitting you to make modifications to the types and amounts of support provided to franchisees as changes to the system are made.

Area Developer Program

An Area Developer program permits a franchise company to sell multiple franchises to a single franchisee for development over a prescribed time period. A percentage of the franchise fee for each franchise to be opened is typically paid in the form of a development fee upon execution of the Area Development Agreement. As part of the preparation of the disclosure document, we advise you concerning the structure and requirements for the Area Developer program. Our franchise consultants prepare the Area Development Agreement as an exhibit to the Disclosure Document. This ensures that disclosure requirements are met and multiple-unit opportunities are immediately available.

Master Franchise Program

We advise you concerning the appropriate structure, requirements, and policies for implementing a master franchise program. One form of a master franchise program permits the company to grant a franchisee the right to act in a sub-franchisor capacity within a master development territory. The master franchisee (or sub-franchisor) is granted the right to open and operate individual franchises, as well as offer other individuals the right to operate franchises within the territory. The master franchisee may be responsible for qualifying, selling, training, and supporting the franchises within their territory to all or some extent. A master franchise fee is typically charged based on a number of variables. Franchise fees and royalties generated from sub-franchises within the territory may be shared by the franchisor and the master franchisee. Our franchise lawyers prepare the master franchise agreement and sub-franchise agreement as exhibits to the Disclosure Document or within a separate Disclosure Document, depending on the client’s preference. Please contact us for additional information.

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The professionals at YFT are franchise professional and know exactly what you need to launch your franchise business. We will provide you with honest, accurate and proven advice to help you propel your successful business into the franchise arena quickly and affordably!

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